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You survived 2025. Maybe you hit your numbers. Maybe you didn't. Either way, you're here, and the systems that carried you through last year are already starting to crack.

This isn't a failure. It's physics. The scrappy workflows, the "just this once" workarounds, the decisions only you can make: they worked when you were smaller. They don't work now. And if you don't address it in Q1, Q2 will be chaos.

The Q1 Systems Audit

Most founders add before they subtract. They hire, they build, they launch, without asking what's quietly breaking underneath. This week, run a different kind of audit. Ask yourself:

What am I still doing that someone else should own? If you're approving every invoice, editing every email, or sitting in every product review, you're not leading. You're bottlenecking. Identify one responsibility you can delegate or automate this month.

What process do we repeat without documentation? If the same question gets asked three times, it's a system problem. Pick one recurring task (onboarding, reporting, customer handoff) and document it this week. Make it repeatable without you.

What decision am I making too often? Great founders reduce decisions, not increase them. If you're choosing the same thing five times a week, that's a policy waiting to happen. Turn it into a rule.

Where are we pretending speed matters more than structure? "We'll fix it later" compounds. Look at your fastest-moving areas (sales, product, ops) and ask: what's one thing we need to slow down and build right?

A Story From the Field

A founder I worked with last year was approving every marketing asset. Every single one. It felt necessary, until she realized she'd become a 15-person team's bottleneck. She spent one afternoon writing a two-page brand guide and a three-question decision filter. Approvals dropped 80%. Her team moved faster. She got her time back.

The system that scaled her wasn't complicated. It was intentional.

This week: Pick one thing you do repeatedly and turn it into a system someone else can run.